We are pleased to inform you that you have agreed to be a part of the IndigiData Indigenous data science workshop (http://indigidata.org/) to be held in-person in Scottsdale, AZ, on the lands of the Salt-River Pima-Maricopa Indian Community from June 3-7, 2023, with travel days to/from the workshop on June 2nd and June 8th.

We have created a form to help collect responses for planning and logistics purposes.

We are so excited to introduce you to other Indigenous researchers in the field of biological informatics and related disciplines on the theme Our Data Relations: Kinship, Stewardship, Sovereignty in Biodiversity and Biocollections.

Participants will fly into the Phoenix Sky Harbor International Airport (PHX) and then use ground transportation (e.g. Uber/Lyft) to the Talking Stick Resort at 9800 Talking Stick Way, Scottsdale, AZ 85256. We also plan a group excursion that involves travel on a shuttle bus to 1) Sycamore Creek and the Heard Museum on Wednesday, June 5, and 2) the ASU Natural History Collections on Friday, June 7. 

We will arrange for participants’ air travel and hotel costs ahead of time. Food will be catered or arranged during the week. Participant costs for ground transportation to/from airports and luggage (one checked item) will be reimbursed. We are unable to provide a stipend for the week, but we will aim to cover participant costs.

COVID Safety: Please also note that while all participants agree to adhere to COVID safety rules, we cannot predict the public health climate. We will provide hand sanitizers, disposable masks, and ask participants to be fully vaccinated or show proof of negative test results.

We are not able to extend an invitation to all applicants, so we thank you so much for carefully considering your decision to attend the workshop in-person well in advance of your arrival.

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I will be traveling to/from the IndigiData workshop in Scottsdale, AZ via: *

• Air, and I will need assistance with booking flights
• Air, but I will be arranging my own travel
• Car, and I will be traveling greater than 25 miles
• Car, and I live in the Phoenix metropolitan area

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Airline and Flight Details

This first section will assist us in purchasing flights. Please write details EXACTLY as written on the government ID (i.e., driver’s license or passport) that you will use on days of travel, otherwise TSA may not permit you to board your flight. By default, we choose flight plans that ensure participants will arrive the Sunday before Day 1 of the workshop and expect departures from the area the Saturday following the workshop’s conclusion. INTERNATIONAL PARTICIPANTS will be expected to have current passports at time of airline booking.

Name

First

Middle

Last

Must match EXACTLY as written on the government ID (i.e., driver’s license or passport) that you will use on days of travel.

Date of Birth

MM123456789101112DD12345678910111213141516171819202122232425262728293031YYYY2025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920

Gender as Shown on Government ID

• Male (M)
• Female (F)
• Undisclosed (U)
• Unspecified (X)

Must match EXACTLY the government ID used for travel. Note that each airline has restricted options.

Departure City and Airline Code

City in which you plan to depart.

Additional Departure City and Airline Code

If you have a second option, please indicate it here.

Known Traveler Number (KTN), If Applicable

Special Airline Accommodation Requests

• I do not have any flight preferences
• I have additional flight preferences

Note: We will attempt to accommodate any airline requests to the best our budget allows.

Return Date

Please only indicate if you have a date of return back to your local airport OTHER THAN the Saturday after Day 5 of the workshop. NOTE: Student participants agree to attend all the workshop events.

Preferred Airline

Other Special Instructions

List any preferred flight details (such as flight plans), preferred, airplane seating, or frequent flier information.

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IndigiData 2024 Participant Details for Program

We will prepare a program that includes all participants’ details for distribution to workshop attendees. Help us by providing details EXACTLY as you wish them to appear. We will copy and paste directly from this form.

Full Name *

EXACTLY as you would like it to appear on IndigiData materials.

Email *

Email

Confirm Email

Mobile or Cell Phone on Travel Dates *

Emergency Contact Name

First

Last

Emergency Contact Phone

Tribal Affiliation or Indigenous Group Name

As you would like it to appear on IndigiData materials. Leave blank if preferred or not applicable.

Institutional Affiliation(s)

Which, if any, pronouns do you use? (Examples: she/her, they/them, he/him)

IndigiData strives to be inclusive of everyone so they can feel welcome. This information will help everyone use the most respectful language when addressing you. Feel free to leave this blank.

Short Bio Statement *

Maximum of 30 words. This will be copied and pasted directly from this form.

Profile Picture to Accompany Bio *

Click or drag a file to this area to upload.

Upload one image (.jpg, .jpeg, .png, .gif). Maximum file size: 32 MB. This is just for a thumbnail image. Ideally at least 200×200 pixels.

Copy of CIB or Tribal Enrollment Card

Click or drag a file to this area to upload.

We will plan an activity to attend the Heard Museum. According to the Museum, “American Indians (with Tribal ID or CIB)” receive free admission. If this applies to you, we would be grateful if you would please attach a copy here and also bring documentation with you. Image files (.jpg, .jpeg, .png, .gif) and size up to 32 MB.

Other Details

I Am Interested In Providing an Indigenous Introduction or Closing Statement for One of the Workshop Days.

• Yes
• No
• Maybe

Every workshop day begins and ends with a cultural affirmation. We invite participants to volunteer for this role, if interested. This could include saying a blessing, reading a poem, sharing a song, etc.

I Agree to Have My Picture/Video Taken

• Yes
• No

What T-Shirt Size Would You Like Ordered for You? *

• Unisex S
• Women’s S
• Unisex M
• Women’s M
• Unisex L
• Women’s L
• Unisex XL
• Women’s XL
• Unisex 2XL
• Women’s 2XL
• Unisex 3XL
• Decline a T-Shirt

Note: These sizes are according to the company that we use to print workshop t-shirts. If you’re requesting a women’s size, it might be a good idea to order one size larger than you usually wear.

Please list any food allergies and/or dietary restrictions

Feel free to leave blank if not applicable.

Please indicate if you will need any other accessibility accommodations

Feel free to leave blank if not applicable.

Friday Visit to ASU's Natural History Collections

On Friday, June 7, 2024, we will be hosting the morning session at ASU’s Natural History Collections. These biocollections have taxonomic specimens on display. For cultural considerations, we will: 1) have an elder bless all participants before entering the building, 2) avoid touring areas with reptiles and some birds of prey, and 3) provide the option for individuals to remain in the hotel and rejoin us for the afternoon session.

Please indicate one of the following

• I will join the Friday Natural History Collections tour
• I will remain at the hotel on Friday morning and rejoin the group on Friday afternoon
• N/A (i.e., speakers who opt to leave before Friday)

Questions, Comments, or Concerns

Please let us know if you have any questions, comments, or concerns on any of the above sections about participating.

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Social Media Guidelines

Social Media Guidelines

Hashtag: #IndigiData2023

We encourage the use of social media during the IndigiData workshop as a way to share information about the program. Please abide by the following IndigiData social media guidelines. IndigiData is comprised of two workshops: InigiData MN and Indigidata WA. While neither of these has its own handle, we will tag @IndigiData or #IndigiData2023.

Do:

• Follow IndigiData on Twitter (@IndigiData) and use the #IndigiData2023 hashtag to follow the latest updates and join in the conversation about the workshop.
• Follow The Native BioData Consortium on Facebook at: https://www.facebook.com/NativeBioData
• Blog, tweet, or post on Facebook about what you are hearing and learning at IndigiData, but do not share under circumstances outlined (in the “Don’t” section) below.
• Respect when speakers ask that entire talks, specific details, or slides not be shared.
• Communicate with respect and consideration for others, and keep criticism constructive, gentle, and in-person rather than online. Every attendee has been vetted and deserves to participate fully without fear of “call-outs” on social media, even if you disagree with their perspective or believe they have made a mistake.
• Remember that views expressed during the workshop belong to the individual and not necessarily to IndigiData. Please be mindful to attribute thoughts and ideas correctly when using the @IndigiData handle.

Don’t:

• Don’t capture, transmit, or redistribute comments or conversations held where participants have reasonable expectations of confidentiality or privacy, e.g. talking circles. Conversations among participants and faculty and comments/questions shared during group discussion are off-limits for public disclosure unless one gets explicit permission to share them. This ensures a safer space and allows participants to feel comfortable speaking up.
• Don’t capture, transmit, or redistribute data presented at the meeting unless you were given explicit permission to do so, as this may preclude its later publication in a scientific journal.
• Don’t publicly post copyrighted or trademarked material, or material protected by other intellectual property rights.
• Don’t engage in rudeness, slander, or personal attacks.
• Don’t disparage or assume bad intentions on the part of any IndigiData participant or faculty.
• Don’t tag individuals in photos or posts unless they have given you permission. Many of the posts are public, so we want to be respectful of individual privacy.

Individuals who participate in IndigiData’s social media/online networking are expected to:

• Maintain a courteous and respectful demeanor in their comments or posts.
• Contribute value, ideas, and/or expertise.
• Represent themselves and their organizations/communities truthfully and professionally.
• Recognize that participants in IndigiData-related social media discussions include genomics and Indigenous communities; our allies both inside out and outside of the academy; policymakers, members of the media, publishers, and the general public.

Derogatory, demeaning, inflammatory, offensive, disrespectful, or otherwise inappropriate comments will not be tolerated.

The views and opinions posted related to IndigiData on social media do not necessarily reflect the views, opinions, or policies of IndigiData, its Advisory Council, partners, sponsors, or other committees. IndigiData reserves the right to remove comments it deems, in its sole discretion, to be inappropriate.

Social Media Guidelines *

• I have read and agree to abide by the Social Media Guidelines

X/Twitter Handle

Share only if you are comfortable with being publicly tagged on the @IndigiData handle.

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